Free Invoice Email Templates to Get Paid Super Fast


MS Office has a simple free template for invoice letters you can download for Word. Invoice letter templates make creating invoice letters quick and easy. When sending an invoice to clients via email, it’s important to include all the details while maintaining a personable and professional tone. Start writing your invoice letter with personalized subject lines and company details.

  • Incorporate all tax data and avoid adding extra charges you didn’t inform the clients about.
  • With Bill4Time Payments, your firm can accept online payments and include custom payment links on the invoices automatically.
  • When it comes time to bill your clients, you can generate invoices easily, using data from your project, and send invoices to your clients via email.
  • Thus email templates eliminate the need to form a mail body every time an invoice has to be sent to a client for payment.
  • For example, if you often send invoices to the same clients, using a template would save you the time of typing out the message each time.
  • With Kosmo’s donation invoice template, you can quickly and easily send invoices to your donors.

Finally, add a nice ending (kind regards, thanks, etc.) and include your signature. I look forward to receiving payment and working with you in the future. If you’ve any questions about the invoice or need me to clarify anything, you can contact me at . Thus, it’s a good practice to write a few words about the contents of the email. This has value in clarifying the invoice, but it also makes the email seem less transactional.

What should you include (and avoid)?

Come up with a standardized subject line that includes essential details like the invoice number and date. This lets clients immediately understand that you’re invoicing them when seeing the message in their inbox. Otherwise, they might not realize that you sent an invoice, resulting in delayed payment.

This enables your to save, print, or upload your invoice to their accounting software. When you’re emailing a client about an unpaid invoice, it’s important to maintain a professional and courteous tone. This can help to avoid any misunderstandings or hard feelings. To give you a better idea of how to write an invoice email, we’ve included three invoice email examples below. These examples can be used as templates for your own invoices. By automating your invoice email process, you can also ensure that they all meet the same standard, and always include relevant information.

Popular Invoicing Software

I just wanted to drop you a quick note to let you know that we have How To Write Invoice Emails That Get Paid Fast And 4 Templatesd your recent payment in respect of invoice . This invoice is now days overdue and is becoming really problematic for us. Please could you let us know about when payment will be made as a matter of urgency. We have yet to receive payment from yourselves of in respect of our invoice which was due for payment on . Note that anything inside the italicised is a placeholder that you should replace with the appropriate information for your specific overdue invoices. Check out our guide on what to do when clients aren’t paying for more details and expert tips.

For your convenience, we attached the invoice again to this email, where you can find all the payment information. The likelihood of receiving payment will be higher with a short email subject line and concise invoice email message. An effective subject line for an invoice email should include the word “invoice,” the invoice number, and a brief description of the goods or services provided. See the invoice attached to this email for more information. Sign up for a free Twilio SendGrid account and start sending.